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How to know that you need a bigger office for your employees?

by Emma Lewis

May 18 2018 - At first glance, considering a larger office space is perhaps, the least pressing decision made by managers and merely appear as a cost. However, in hindsight, gaining an increase in productivity from relocating will outweigh the costs in the long run!

To simplify your decision making, here are five checkboxes to consider when deciding whether to relocate.

#1 Balancing costs vs productivity

One cost to assess is the inconveniences in dealing with the current lease or rent of office space. This can result in financial and time inefficiencies and is the key reason as to why managers are hesitant in relocating when their contract has not yet reached its end date. There is also a cost owing to the 'settling-in period' following the move to the new office. This time is required for employees to adjust to the new work environment where the new sudden change may exhibit a decline in productivity

#2 Growth

An obvious call for a larger office space is the increase in staff to boost productivity and to accommodate with the demands of business growth. If the growth rate of your business has increased rapidly, and forecasted to accumulate, this is an evident sign to capitalise on new skills and introduce new positions to your business to sustain the growth.

Moving into a bigger office also generates new opportunities for greater use of teamwork, enabling the fostering of innovations and creativity. Relocating would also become a required course of action when there is an increased requirement for flexibility to work part time and work-from-home to free up office space.

#3 Office Space

It is key to utilise the work space as efficiently as possible through layout and design considerations. However, if the space is still limiting, increasing the size will be the next course of action. You must ensure that you provide available facilities for your employees to work at their highest capability whilst maintaining employee satisfaction.

Moreover, a limiting factor of small office spaces is the lack of locations for private meetings. Cafés and restaurants may be an alternative although hold great risk in leaking confidential client and business information.

#4 Employee Satisfaction

Tensions and dissatisfaction can emerge owing to the lack of space available for employees to work productivity within their work environment. Employees can generate unproductivity through arguments regarding territorial desk spaces and noise level distractions. Moreover, not only will small desk spaces not abide to workplace regulations, but also places a risk to your employees' health and safety to work efficiently within the workplace.

#5 Location and Environment

An office's work environment has the influence to deter potential candidates to apply for the business owing the vibe and atmosphere that is presented. A disorganised and muddled confined workplace where you are no longer able to distinguish the surfaces of the office, desk and floors, is also is a key sign to move into a larger office space. Further, the office location can hold a significant impact on staff turnover, where businesses must consider the proximity to parking facilities and public transport. Not only will these barriers decrease employee productivity and morale, but also causes a hindrance to clients and partners, leaving a poor impression upon entering the office.

If these reasons are enough for your business to justify the expense, then it is time for you to move! Although the moving process will be an exciting journey for all company staff, it doesn't mean it will be an easy one. Get your storage sorted with Spacer and ensure that your business will relocate with ease and with the greatest convenience.

About the author

Emma Lewis is a loving mother, a devoted wife and a part of the team supporting Spacer - a company helping you find storage space whenever you need it. Emma is also a staunch supporter of the sharing economy and often mentions its benefits.

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